Event Waste Management – Waste and Recycling Form

This form is to be completed by the Event Manager/Organiser and submitted to Hornsby Shire Council 10 business days prior to the event. This includes your Bin Hire Request. Please email waste@hornsby.nsw.gov.au or call 13 70 30 for more details or assistance with this form.

Event Details

Name of Event *

Name of Organisation Delivering the Event *

Event Address *

Event Start Date/Time *

Event End Date/Time *

Anticipated Crowd Size *

Number of Stalls *

Event Activities *

Contact Information

Event Organiser Name *

Mobile *

Email *

Estimated Waste and Recycling Volumes

Please estimate the types and expected volumes of waste and/or recycling generated. Estimates should include Front of House and Back of House operations for each stall. See below example.

Front of House (waste and recycling generated by attendees during the event)

Example:

*Stall Type*	*Expected Waste and Recycling Material*	*Material Type*	*Expected Quantity*	*Comments*
Example: BBQ Stall	Soft Drink cans	Aluminium cans	500	Yellow lid recycling bin required
Example: BBQ stall	Sausage sandwich	Paper napkins and food waste	1000	Red lid rubbish bins required. Sauce will be provided in communal squeeze bottles

Stall Type *

Expected Waste and Recycling Material *

Material Type *

Expected Quantity *

Comments *

Back of House (waste and recycling generated by stallholders)

Example:

*Stall Type*	*Expected Waste and Recycling Material*	*Material Type*	*Expected Quantity*	*Comments*
Example: BBQ Stall	Cardboard boxes	Boxes containing sausages	20	Yellow lid recycling bin or skip be required.

Stall Type *

Expected Waste and Recycling Material *

Material Type *

Expected Quantity *

Comments *

Declaration of Giveaways and Promotional Material

Please declare any products or promotional items that will be distributed at your event. See below example.

Example:

*Giveaway*	*Description of Use*	*Material Type*
Example: paper flyers	Flyers advertising event promotion	100% recycled paper used

Giveaway

Description of Use

Material Type

Education and Communication

To reduce waste to landfill and maximise resource recovery, Council recommends the following actions to be implemented at your event. Please provide details on which of the following actions you intend to take.

Ensure stallholders are aware of Council’s Single-Use Plastics Policy guidelines, resource recovery and waste and recycling disposal systems.

How will stallholders be made aware?

Include waste reduction in advertising of event.

Text and where it will be advertised?

Use public announcements to encourage responsible waste management and recycling practice.

Public announcement

Event staff to engage with attendees on how to use the bin system. Event organisers can incur increased processing costs if recycling bins are heavily contaminated. *All Council hired waste and recycling bins will be delivered with waste and recycling signage.

How many staff will be available, when and where?

Other waste reduction actions.

Details of the other waste reduction actions.

Bin Hire Request – Front of House

*Bin numbers will be assessed by Council. Please use the bin calculation guidelines on our website under ‘ Event Waste Management and Bin Hire’ to ensure you are ordering a sufficient number of garbage and recycling bins. If you are unsure, please email waste@hornsby.nsw.gov.au or call 13 70 30.

Proposed number of total bins provided by Council *

Number of 240L yellow lid recycling wheelie bins *

Number of 240L red lid garbage wheelie bins *

Bin Delivery Location *

Bin Delivery Date *

Bin Pick Up Location *

Bin Pick Up Date *

Onsite event contact details

Name *

Mobile *

Bin Hire Request – Back of House

*Bin numbers will be assessed by Council. Please use the bin calculation guidelines on our website under ‘ Event Waste Management and Bin Hire’ to ensure you are ordering a sufficient number of garbage and recycling bins. If you are unsure, please email waste@hornsby.nsw.gov.au or call 13 70 30.

Proposed number of total bins provided by Council *

Number of 1,100L recycling skip bins (max 4) *

Number of 1,100L garbage skip bins (max 4) *

Number of 1,100L paper and cardboard recycling bins (max 2) *

Bin Delivery Location *

Bin Delivery Date *

Bin Pick Up Location *

Bin Pick Up Date *

Onsite event contact details

Name *

Mobile *

Fees

A fee will be charged to the event organiser for the supply and servicing of all waste and recycling bins. Council’s waste and recycling service fee includes:

Bin delivery and collection
Bin cleaning
Disposal of waste
Disposal of all recycling

Additional Fee Condition

Additional costs may be incurred if:

Additional bins are required
A post event site sweep is required to be conducted by Council
The event site is left in an unsatisfactory condition

Cost Centre (Council use only)

Site Map including bin locations

Please attach a site map (sketch) of your event layout. Include as much detail as possible, including:

Location of Waste and Recycling bin delivery location and collection point
Proposed location of all event Waste and Recycling stations
Drink, food and other stall locations
Back of House waste and recycling bin stations
Eating areas, designated and non-designated
Main landforms and buildings
Stage and other attractions
Toilets
Public entrances and exits

Site Map

Browse

Declaration

I declare my completed form includes:

Event details and contact information

Waste and recycling bin requirements

A detailed site map

Expected waste and recycling volumes

Declaration of giveaways and promotional material

Details of education and communication at the event

I declare I have read and agree to:

Council’s Single-Use Plastics Policy

Waste Management Guidelines for Event Organisers

Name *

Date *

Signature *

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